Entity Health Check Delivering Certainty
Concern over the legal position of entities or validity of corporate data and documents is common, especially when operating large structures across multiple jurisdictions. This is primarily because making sure you’re compliant with the varying laws and regulations around the world is a constant challenge with these rules changing all the time.
Ensuring your entities are in good legal standing and your entity data is accurate can be complex.
These challenges are further amplified where compliance management is decentralized in an organization, resulting in varying standards and inconsistent data reporting. Very often head office struggle to gain visibility over whether obligations are being met on the ground or to implement robust processes for the provision of data. This can result in a lack of confidence in compliance and data as a reliable source of truth.
Benefits
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By partnering with Computershare to maintain the health of your global entities, you’ll gain time back on your schedule, so you can focus on what matters most and enjoy peace of mind knowing you’ll avoid potential disruptions caused by non-compliance and data integrity issues. Get the control and confidence you need knowing your entities are in good standing and your technology is a reliable source of truth for you and your organization.
You’ll benefit from a technology driven process from collection of records, assessment, and digital reporting ensuring a standardized, scalable and a more efficient approach with a full audit trail.
You’ll receive insights across statutory books and records, real-time registry positions, as well as corporate data so you remain compliant with legally accurate data.
You’ll have visibility into local compliance positions and validity of entities’ corporate data and documents based on local compliance laws and legally effective data sources.
Health checks conducted by Computershare show that no organization has an entirely clean slate of health across all its entities. Of the health checks performed, 30-40% reveal issues with non-compliance and inconsistencies or gaps across data sources presenting risks for the organization.
Risks
LEGAL
Liabilities, legal standing,
ability to conduct activities
and transaction validity.
FINANCIAL
Fines, penalties, personal
liability and sanctions.
EVIDENTIAL
Missing or inaccurate statutory documents and corporate data.
OPERATIONAL
Business disruption, transaction delays, time and resources to deal with issues.
But the risk doesn’t stop there. In fact, risks can potentially be far broader with reputational damage, loss of trust and impact to future revenue.
So how do you know if your entities are in good shape?
Without a single view of your global entities and proven procedures in place, you’ll be hard pressed to prove your entities are in good shape. With Computershare’s technology-enabled solution, you get an effective way to verify the health of your entities around the world with a digital analysis of consolidated findings. Plus, you’ll have a team working on your behalf to ensure that’s the case.
We perform a comprehensive and robust four stage entity health check to verify compliance and validate your corporate data whether you use our system or another. Our health check is the best way to ensure all entities are compliant with local laws and regulations, and information is legally accurate and up-to-date.
(Hover over each image for more information.)
STEP 1 – SOURCE
Efficient sourcing of entity data from GEMS, or other platforms used, and corporate records for analysis via the technology.
Comprehensive assessment and reconciliation of corporate records, local registry information and entity data performed by experts in each country.
STEP 2 – ASSESS
A live view of service progress along the way and a detailed digital report on findings covering any non-compliance, data discrepancies, associated risks and recommended remediation.
STEP 3 – REPORT
Support from our expert teams with planning and implementing remedial actions, including help making the relevant and necessary updates across registers, statutory filings, resolutions and data alignment.
STEP 4 – RESOLVE
Computershare’s health check service, as described above, provides you the certainty you need in an ever-changing landscape keeping your entities healthy. Our health check follows the process below.
Greater visibility.
Comprehensive assessment.
Technology.
You’ll gain a global network of experts with in depth knowledge of local laws and requirements performing the assessment, as well as skilled resources to plan, project manage and deliver.
Governance expertise.
You’ll have certainty that your entities are in good legal standing with corporate data that is a reliable source of truth for you and your stakeholders.
Increased certainty.
You’ll have the ability to proactively manage potential risks at the global level for your organization and its directors resulting from non-compliance or inaccurate data.
Risk management.
In some cases, assurance on the legal standing of entities and accuracy of data is necessary to demonstrate sound governance processes or controls to internal audit, as part of due diligence for transactional activity (M&A) or other business changes (a move to outsourcing arrangements or a change in operating model). Either way, getting assurance that compliance obligations are being met can be a struggle. Gathering and/or verifying data to ensure it is correct can take up considerable time and resources.
A simple oversight can ultimately cause some big problems including:
Unlike others, our health check is delivered entirely through our industry leading Global Entity Management Software (GEMS) technology and with a global team of governance experts, meaning our solution is more comprehensive, standardised, scalable and efficient, providing:
Liabilities, legal standing, ability to conduct activities and transaction validity.
Legal
Financial
Evidential
Operational
Legal
Fines, penalties, personal liability and sanctions.
Financial
Evidential
Operational
Legal
Financial
Missing or inaccurate statutory documents and corporate data.
Evidential
Operational
Legal
Financial
Evidential
Business disruption, transaction delays, time and resources to deal with issues.
Operational